Choosing the right method to carry out our tasks is always important to increase our efficiency. It works in the same way when it comes to invoicing. There are several approaches available in the market now. The more traditional way is using Microsoft Word and Excel to create invoice templates for handling day to day invoices. Nowadays, the online invoicing programmes have been gaining popularity among the society.
There must a reason that people choose online invoicing software instead. In this article, we will be sharing the advantages of using online invoicing software:
1. Automatic
Online invoice software is built with automated functions to facilitate the invoicing process. It is an unpleasant process to chase down your customers for money. By using invoice software, automatic reminders can be generated and sent to customers to reduce the possibility of receiving late payment. For regular customers, recurring schedule can be set easily to send the invoice within a fixed period of time with just a few clicks.
2. Portable
Users are able to access into the online invoice software effortlessly anywhere to record your invoices. It provides you flexibility to process transactions from your laptop instantly even you are away from work place or home. Hence, delay in any process of your business can be minimized effectively.
3. Fast payment
Online invoice software is able to shorten the time taken to make a payment. A professionally designed invoice can display clear information by directing customers to pay easily with just a few simple steps. Furthermore, various payment methods including paying via credit card and bank account are available for customers to make payment according to their preference.
4. Powerful
Details of products, prices, taxes and customers are stored instantly every time an invoice is created with just a few clicks. It also tracks your company’s financials easily, so as to provide an insight of your company’s financial health. For instance, the main source of your income, the information of loyal customers, the products that contribute the highest proportion of sales can be identified.
Most of your information is saved and managed securely in the cloud, so the storage space of your computer is not an issue anymore. Besides, loss of data due to break down of your computer can be avoided because your data is backed up on multiple servers in the cloud.
5. Customizable
A good invoice’s design can improve the reputation of your brand as well as portraying the professionality of your company to impress your customers. By using online invoice software, it is simple to generate beautiful invoices without the need to employ designers.
Various options are available to customize the invoices based on your requirements and preferences. This can help to make sure that clear and concise particulars is stated on the invoices where customers can get accurate information to make payment. Thus, it will enhance the relationship between you and your customers when customers’ trust on your company is built up.
6. Maintain an overview
Most of the time, invoices are settled at different time frame, as not all customers make their payment on time. Hence, it is important to handle the invoices with different statuses properly to avoid overdue or missing payments. An online invoice software provides you a clear invoice list that includes date of issue and due date of each invoice as well as alerting you as soon as a payment is overdue instead of modifying the details on Words and Excel manually.
TreezSoft is a cloud accounting software for Small and Medium-sized Enterprises (SMEs). It allows you to access your financial information anytime, anywhere. It also allows you to have unlimited users for FREE for your account in TreezSoft. Our aim is to help reduce our clients' time spent on accounting mainly by using our automated processes and integration to help increase their company effeciency at a minimum costs. SMEs can use TreezSoft to keep track their expenses, accounts, daily operation e.g. Point of Sales (namely QPOS) system and etc.
Visit TreezSoft at http://www.treezsoft.com/ to sign up for a 30 days trial account with us!
You can also email us at [email protected] for more enquiries.
You can read more on related topics in TreezSoft by visiting these links: